Introduction
Most of the businesses today, especially those with distributed workforces, a to-do list just is not enough. You employees might be sending their tasks on emails, mentioning them on notepad or word pad. Is this an efficient way?
A 2020 report from Wellington shows that 54% of organizations lack access to real-time KPIs for their projects, and over a third spend more than 24 hours collecting data. This shows the importance of adopting project management tools. Project management software is a much more sophisticated way to manage your team’s assignments & work progress.
Let us discuss what project management software is, their features & what are the steps to create a customized one.
What is a Project Management Application ?
A project management application is a tool which is designed to organize your workflow activities. It helps project managers & project teams to plan, coordinate, monitor & execute the projects.
With a project management application, you can view your company’s work, ongoing projects & their progress. You can schedule assignments, communicate with your team, track their progress, submit reports of project progress & can advise the team what needs to be done.Â
You can organize complex projects & ensure that all team members are on track & aligned with project goals.
What Are the Key Features of Project Management App ?
Project Timeline Visualized through Charts
Team can see the entire project at a glance, understand the sequence of tasks, deadlines & dependencies. This will also show any delays & ensures that everyone is aligned on the project’s timeline.
Overview of All Projects
Another must have feature is overview of all projects. With this bird’s-eye view, Project managers can see which projects are on track & which ones need attention.
Organization of Ongoing Multiple Projects
A well organized project management application will help in smoothing organization & management of multiple projects, ensuring that tasks are clearly defined, responsibilities are assigned, and progress is tracked efficiently.
Why Do Businesses or Startups Need Project Management Software?
Most startups and business teams often struggle with prioritizing tasks and managing schedules effectively. Without an organized workflow, it’s challenging to track progress and identify mistakes.
Most of the businesses rely on manual methods like spreadsheets, notepads & sticky notes to create workflows. This approach is not efficient.Â
Manually managing projects will lead to scattered tasks & files & your team will be unsure of what to do first.Â
Another way to assign priorities & define individual tasks is to hold meetings & drop emails, which is again a dent in productivity.
Then what is the solution to increase productivity & to remove miscommunication?Â
Project management tools might help here, it centralizes all communication, tasks, priorities & any additio konal information in one place. This eliminates the regular time consuming meetings & email chains.
Current Trends in Project Management Tools
In recent years, project management tools have evolved to meet the changing needs of businesses & project teams.Â
One of the notable trends in project management tools is the integration of artificial intelligence (AI) and machine learning. AI & ML has enabled these applications to automate repetitive tasks, analyze data & provide any areas for improvement.
Another emerging trend is the demand for collaboration & communication features within project management tools. According to multiple researches, 12.7% of full-time employees work from home while 28.2% work on a hybrid model so tools with smooth communication, real time chatting & document sharing features are in high demand.
Additionally, there is a growing focus on user experience (UX) design, modern project management software have user friendly designs & customizable dashboards to give personalized experience to every user.
Development of Project Management Application
The Designing Phase
Designing project management software is a complex process which demands a deep understanding of user interface (UI) & user experience (UX) design principles.Â
These principles ensure that the application is visually appealing & user-friendly.
User Interface (UI) & User Experience (UX) Design Principles
User interface is the layout of the applications to which the user directly interacts. User interface is responsible for the app’s appearance including its typography, color schemes, layout & other important UI elements.
A perfectly designed UI will have consistent design & will be aesthetically pleasing to the user.
On the other hand, UX design is the overall experience of users with the application. User experience with the application is the understanding of user behaviors, preferences & pain points to create a smooth experience.
This requires thorough research and testing to ensure the app meets the needs and expectations of its users.
Some Important UX principles are-
- Simplicity
- Accessibility
- Responsiveness
- Accessible to all users
Wireframing & Prototyping
Wireframing & prototyping are important steps in the design process. Wireframes are basic sketches that outline the structure & layout of the application.
Wireframing is the blueprint of the application (has placement of different elements). It is important for detecting any issues early on & fixing the application structure.
Prototyping takes wireframing a step further by adding synergic elements which gives a more real sense of the final product. With prototypes designers can test the application’s functionality & flow before development begins. This iterative process will save time by adjusting any issues in the very beginning.
Core Features to Include in Project Management Application
Developing a robust project management application requires careful consideration of the core features by both UI/UX designers & application developers for efficient project planning & execution.
Task & Project Tracking
A fundamental feature of any Project management software is to track tasks & their progress. This includes creating tasks, assigning them to team members, setting deadlines, and monitoring progress in real-time.
Team Collaboration Tools
Chat function, file sharing, smooth communication & collaborating with team members regardless of their location or time zone is the primary function of project management software.
Calendar and Scheduling
Calendar & scheduling features should be included to help the team organize their work & meeting deadlines. Users can view project timelines & schedule meetings or events directly within the application. Users will be reminded of their deadlines.
Reporting & Analytics
Reporting & analytics features are the important feature of any project management application to detect any bottlenecks & to optimize project results. Complete reporting & analytics functionalities will provide the data about project progress, performance & team productivity.
Integration with Other Tools
Smooth integration with other platforms like email, calendars, drive & any other third party applications will enhance application’s usability. Users can use their existing tools & workflows.
Best Approach for Project Management App Development
Developing a project management app involves several crucial steps to ensure its effectiveness and success.
Choosing the Right Technology for Best Outcome
Technology will be the foundation for your project management application development. In this phase you will have to select the programming languages, frameworks & tools according to your requirements.
Calendar and Scheduling
Calendar & scheduling features should be included to help the team organize their work & meeting deadlines. Users can view project timelines & schedule meetings or events directly within the application. Users will be reminded of their deadlines.
Reporting & Analytics
Reporting & analytics features are the important feature of any Project management software to detect any bottlenecks & to optimize project results. Complete reporting & analytics functionalities will provide the data about project progress, performance & team productivity.
Integration with Other Tools
Smooth integration with other platforms like email, calendars, drive & any other third party applications will enhance application’s usability. Users can use their existing tools & workflows.
Best Approach for Project Management App Development
Developing a project management app involves several crucial steps to ensure its effectiveness and success.
Choosing the Right Technology for Best Outcome
Technology will be the foundation for your project management application development. In this phase you will have to select the programming languages, frameworks & tools according to your requirements.
Factors like scalability, flexibility & compatibility need to be carefully considered during this stage.
Frontend and Backend Development
Frontend & backend development are pillars of a functional & user-friendly project management app. The frontend is the designing the interface of the app while the backend deals with server-side logic, database management & smooth communication between the server & client sides.
Ensuring Security and Data Protection
Security and data protection should be given special considerations in the development of project management apps. As it will be handling the sensitive nature of project related information.
App developers should use secure security protocols like encryption, access controls, & regular security audits. Top app developers will use security measures to block unauthorized access & cyber threats.
Testing and Quality Assurance
Thorough testing should be performed to identify & rectify any issues or bugs in the app before its deployment. Conduct various types of testing including functionality testing, usability testing, performance testing & security testing. These thorough testing will ensure that the developed application is of highest standards of quality and reliability.
Deploying & Launching
This will be the final stage which will be the deploying of the application to the target environment (play store, web application or software) & launching it for public use.Â
This will include Setting up servers & configuring databases.
Do You Need a Custom Project Management Application ?
A custom project management application can be a game changer for your organization.Â
Standard project management software often falls short in meeting the unique requirements & workflows of different businesses. On the other side a custom application can be crafted specifically according to your needs which will ensure that every feature & functionality aligns perfectly with your needs.
Infin Mobile Solutions has been at the forefront of developing custom applications for years. Our expert app developers & project managers have expertise in creating custom software that exceeds expectations by understanding businesses specific challenges & goals.
A custom project management app from Infin Mobile Solutions will include features like
- Advanced task management
- Seamless integration with other tools
- Secure reporting capabilities
- Enhanced security measures
With a custom project management app, you can be confident that your team has the right tools to manage your projects smoothly, reduce errors & meet deadlines regularly.
Investing in a custom project management application will surely benefit your team & contribute to your company’s success.
For more information for application development, contact us today!
FAQs
How important is project management software?
Project management software is important as it helps in organizing tasks, smoothing communication & tracking progress ensuring projects are completed on time.
What are the benefits of software project management?
Software project management improves efficiency, improves collaboration, reduces errors & provides real time data of project completion stage which makes it easier to manage tasks & meet deadlines.
What is the role of project management software?
Project management software helps in planning, executing & monitoring projects by organizing & assigning tasks, tracking progress & smoothing team communication.
Will our team benefit from project management applications?
Yes, your team will benefit from project management applications by having a centralized platform to manage tasks, communicate easily & stay on top of deadlines.
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